Gamma Exploration Command Constitution

Gamma Exploration Command (known as GEC throughout) is an online Star Trek RPG group where writers work to collaboratively define and develop the story of our group. We are dedicated to providing our members with a safe environment where they are free to contribute to our group without fear of discrimination or harassment of any kind.

This document outlines the rights and responsibilities of members of our community, regardless of role or contribution.

Section 1 - Membership Rights


1. Gamma Exploration Command is nothing without its members. As a result, everything we do will be designed to promote the interests and wellbeing of our members.
2. All members are entitled to an environment free of harassment and discrimination due to any personal characteristics including, but not limited to, ethnicity, age, religion, nationality, skin color, biological gender, gender identity, sexual orientation, disability status, veteran status, public and military service, and marital status.
3. All members, regardless of their role in the group, will be held to the same standards.
4. All members have the right to own any characters they create, and to have their characters respected by other members. This includes the right not to have their character used without their permission.
5. Without fear of harm or recourse, all members have a right to submit grievances and expect their concerns to be resolved in a fair, serious manner.
6. All members have the right to take a leave of absence or extended leave of absence for a reasonable period of time when real life comes calling.
7. Any member, regardless of role or position within the GEC, has a right to register grievances with the Chairperson or Vice Chairperson, without fear of recourse.
8. Members can expect grievances to be handled appropriately and sensitively, and to have regular communication with the Chairperson/Vice Chairperson during the grievance process.
9. If a member feels the grievance has not been dealt with sufficiently by the Chairperson or their deputy, they can request that the Command Council discuss the issue.
10. Members can expect a timely response from the Council regarding their grievance and any action they recommend taking place.

Section 2 - Game Manager Rights


1. Any sim in the GEC group is the property of the Game Manager, and they are free to administer and manage the game as they see fit, so long as it fits within the ethos of the GEC and adheres to this Constitution.
2. Game Managers have the right to accept and remove players according to the policy adhered to aboard their sim.
3. Every Game Manager has the right to due process, and to submit grievances, and to see those grievances resolved, all without facing harm or recourse.
4. Every Game Manager has the right to determine the in-character storyline and development of their sim without it affecting or being affected by other sims in the GEC.
5. Game Managers are encouraged to participate in the overarching GEC storyline, but have the right to decline and embark on storylines and adventures of their own choosing, without recourse of any kind.
6. Game Managers have the right to create and utilise sim-based award systems at their leisure, whilst also being encouraged (but not required) to make use of wider group systems that are in place.
7. Game Managers have the right to determine the activity requirements and age ratings of their sims. A recommended (but not required) tool for sim ratings can be found at https://rpgrating.com/
8. Game Managers have the right to request help in registering or finding hosting for their simulations. Limited hosting is available on the fleet server.
9. Any sims hosted on the fleet server remain the property of their GM’s and access to the site files and databases will always be provided if requested, regardless of the sims status with the fleet
10. In the event that a GM goes AWOL and communication cannot be achieved, the Council reserves the right to access a simulation website in order to contact members of the crew and determine a course of action for the sim.

Section 3 - Storyline and GEC Canon


1. GEC Canon is the overarching storyline that the group follows and is based on the exploration of the Gamma Quadrant in the year 2399.
2. No sim is required to participate in this storyline, or add to it, but it is highly encouraged in order to get the maximum out of group participation.
3. GEC Canon recognises the events of Star Trek: Picard and other films and series in the Star Trek franchise.
4. Any sim choosing not to follow these events will be required to be in an alternate division of simulations.

Section 4 - Structure of the Gamma Exploration Command Group


1. GEC will initially consist of one ‘division’ of simulations all focused on telling the story of the GEC. This division is overseen by the Chairperson.
2. The Chairperson may request that the Command Council authorise the creation of additional divisions at any point.
3. Such requests must include a reason for the group, and the person that the group will report to.
4. Discussions on the creation of divisions may be informal, but may be moved to formal if the need arises and at the discretion of the Chairperson or Vice Chairperson.
5. If discussions are made formal, they are subject to the standard 72 hour discussion period.
6. All decisions are subject to a 72 hour voting period, regardless of informal or formal discussions. Decision is by majority (50%+1) vote.

Section 5 - Command Council


1. The Command Council (herein known as the Council) consists of all Game Managers in the GEC and is responsible for the governance of the group.
2. Every member of the Council has an equal say and voice in matters that impact the development and running of the group.
3. The Council will discuss all matters and, where appropriate, vote on any issues concerning the development and running of the group.
4. Regardless of the number of simulations a Council Member may run, they have only one vote on Council matters.
5. Council Members must ensure their sim meets the group’s activity requirements for simulations in order to retain their place on the Council.

Section 6 - Command Council Discussions and Votes


1. The Command Council will regularly partake in informal discussions and, if at all possible, reach a consensus on matters so that formal discussions and votes are not required.
2. If a formal discussion and vote is required, a discussion will be initiated by a nominated Council Member, lasting for a minimum of 72 hours.
3. If, at that point, there is a motion to move to a vote (which is seconded), the Chairperson will commence a voting period of 72 hours.
4. All votes, unless stated elsewhere in this Constitution, will pass with a simple majority (50%+1) vote of all eligible voters.
5. Eligible voters are considered to be all Council Members who are not on ELOA or LOA at the time of the vote.
6. In the interests of transparency, informal discussions will take place in the #informal-discussion channel, whilst formal discussions will take place in #formal-discussion. These logs will be permanently visible to all Council Members
7. Voting will take place in the #votes channel. These logs will be permanently visible to all Council Members.

Section 7 - Additions and Amendments to the Constitution


1. Any addition or amendment to the GEC Constitution will be formally discussed for a minimum of 72 hours.
2. Following a formal discussion period, the Chairperson will commence a minimum voting period of 72 hours.
3. Additions and amendment votes will be considered successful if they achieve a majority (50%+1) outcome.

Section 8 - Appointment of a Chairperson


1. The Chairperson is the appointed figurehead and representative for the Command Council, responsible for overseeing the day-to-day operation of the GEC and its resources.
2. The Vice Chairperson will serve as de facto deputy to the Chairperson and assist them in any way they can.
3. The Chairperson and Vice Chairperson will serve for one term, equal to one calendar year.
4. Each term will be recognised as 1st January until the 31st December each year.
5. A Council Member may serve as Chairperson for a maximum of two terms before serving a minimum one term break period.
6. During their break period, a Council Member will not be eligible to be nominated for Chairperson or Vice Chairperson until the conclusion of that break period.
7. The Council Member may be appointed to such a role on an acting basis for a period of up to 90 days during their break period and with a majority (50%+1) vote of the Council.
8. The Command Council will formally begin the process of discussing and nominating a member of the Command Council to be appointed as Chairperson on the 1st December every year.
9. At the start of the discussion, the Chairperson will announce all those who are eligible for nomination.
10. This discussion and nomination period will last for a minimum of 72 hours.
11. On the 8th December, the presiding Chairperson will move any nominations that have been appropriately ‘seconded’ to a formal vote.
12. Voting will last for 72 hours and will only involve Council Members who are not on LOA.
13. A candidate will be considered victorious if they have achieved a simple majority (50%+1) of eligible votes.
14. If no majority is achieved, the two candidates with the most votes will proceed to a second round of voting, where the candidate will again be declared winner by majority (50%+1).
15. In the event of a second round of voting, the Chairperson forfeits their right to vote.
16. In the event of a tie, in the second round of voting, the Chairperson will cast the deciding vote.

Section 9 - Appointment of a Vice Chairperson


1. Upon successful appointment as Chairperson, or following the resignation or removal of a presiding Vice Chairperson, the Chairperson will nominate a Council Member for Vice Chairperson.
2. A minimum 72 hour discussion period will take place before a minimum 72 hour confirmation vote will take place.
3. If the candidate achieves a majority (50%+1) of votes, they will assume the role of Vice Chairperson for the same term as the Chairperson.
4. If the candidate does not achieve a majority of votes, the process of appointing a Vice Chairperson will rerun.
5. If a Vice Chairperson cannot be appointed by this process, the Chairperson may appoint an Acting Vice Chairperson for a period of no more than 90 days before the process must run again.

Section 10 - Creation of GEC Committees and Operational Groups


1. The Chairperson can request that the Council approve the creation of committees, organisational work groups and other such teams to assist with the running of the fleet. This can include, but not limited to, tech, graphics, recruitment, public relations and the like.
2. Any request must also include a nomination of a member of the GEC, not necessarily a Council Member, to lead the group.
3. The creation of such groups will require a simple vote of the Council and will achieve success with a simple majority (50%+1) vote.
4. All groups will report to the Chairperson or Vice Chairperson as stated in the original creation request.

Section 11 - Approval of Game Managers and Simulations


1. Approval of Game Managers rests with the Chairperson and their deputy, the Vice Chairperson.
2. The Chairperson may wish to engage the Command Council in discussions regarding accepting a new sim or GM but are not required to do so.
3. A new GM should understand the requirements of this Constitution and agree to abide by it, and the ethos of the group.
4. New Game Managers should be prepared to enforce the Constitution and represent the group in the best possible light at all times.
5. Ideally, new Game Managers should have verifiable simming experience, but this is not a requirement and is at the discretion of the Chairperson.
6. New Game Managers should submit a detailed application regarding the simulation they desire to run and, if required, be prepared to elaborate in discussions with the Chairperson/Council.
7. It is a requirement that new Game Managers create and maintain a website for their simulation, or commission someone to do so on their behalf.
8. New Game Managers should agree to the Chairperson/Council contacting the crew in the event of the CO being on LOA, ELOA, resigning from their role or upon being removed as a Game Manager in the GEC. This may include discussions regarding an acting Game Manager, or a replacement.

Section 12 - Removal of Council Members and Simulations


1. Any discussions regarding the removal of the Chairperson, the Vice Chairperson, a GM or simulation are required to be formal and transparent, with the Council involved in the process from beginning to end.
2. Removal discussions will be held over a minimum 72 hour period, during which the GM in question has the right to make their case.
3. Following the discussion period, the Chairperson will move the issue to a vote, which will take place over a 72 hour period. A vote in favour of removal will require a simple majority (50%+1) vote of all eligible members of the Council.
4. Any GM removed from command will be prohibited from applying for, or assuming, the role of Game Manager for a period of at least 90 days, but no more than one year. Any removal period will be determined during the discussion phase.
5. Any Chairperson or Vice Chairperson removed from their role will be prohibited from holding any advisory or supervisory role in the group for a period of no less than 12 months.
6. Any Chairperson or Vice Chairperson removed from their role may return to the sole duty of representing their simulation as Game Manager unless their removal comes with an Order of Expulsion from the group.
7. Any Order of Expulsion will be discussed in the formal discussion period for any removal vote, as will any attached date for the expulsion to last.